Electronic invoicing software: how to choose the best ones

The revolution has begun: all that’s left is to choose among the best electronic invoicing software to manage your business. How to do it? How to recognize a valid tool? A look at the most interesting solutions.

Electronic invoicing software: a few clicks to have everything under control

Set aside the idea of regularly attending a fitness center, starting the diet that lives in the shadow of large binges with friends, or the desire to open a savings account to grow quickly and focus on choosing one among the best electronic invoicing programs.

You’re right, it’s not a choice that fits well among what can be defined as good resolutions. It’s a law, a rule to follow, a command imposed from above for all those who fall into the broad category of those who need to issue invoices to carry out their work activity.

January 1, 2019: a date that changed the VAT number world. Electronic invoicing is now mandatory for all commercial relationships, both in the B2B branch (business to business; in this case if you already have management software it is also possible to use the service electronic invoicing api), and in B2C (business to consumer) commerce. A novelty that caught many professionals off guard, who must obligatorily conform to this new model set by law. Many electronic invoicing software proposals assure to make the transition to the new form and management of invoices less stressful and safer. Which one to choose and how to choose the right one?

Before answering these questions, let’s remove the mask that hides the truth of the electronic invoice and discover its most correct definition: an electronic document transmitted telematically to the Exchange System of the Revenue Agency, which will send it to the specific recipient.

No, we are not talking about a simple PDF or any other format document, but an electronic document that must follow a precise procedural path. Precisely to make the issuance and control of the different phases (sending, storage, and delivery) easier, electronic invoicing software comes into play. The software launched on the market guarantees that with a simple click it is possible to check everything very simply and even those who are not true experts in IT procedures will be able to smile again.

Why choose the best electronic invoicing programs?

Before asking how to choose and which are the highest performing (and easiest to use) electronic invoicing software, it is good to ask what benefits they offer. With electronic invoicing, another big step in a major digitalization process, the goal is to simplify the activity of many companies and the checks by government bodies. A digital document that allows companies to significantly reduce times and costs, using a management system that operates automatically.

Now it’s possible to answer the question “how to choose among the best electronic invoicing programs”?

A good software must have certain features, which can be easily summarized in several benefits for your business:

• complete management of customer and sales item records (with related issuance of sales invoices) for professionals. By entering only the customer’s data, the program must automatically complete all related data, leaving only the field to fill in the specific products or services sold. One click and the electronic invoice will be sent to the Exchange System of the Revenue Agency.
• Management of invoicing active (related to the sale of products and services) and passive (relating to supplier invoices) for small and medium enterprises. In this case, the software must be more complex and operate on multiple fronts, automatically recording all accounting movements generated by transactions with suppliers (purchase invoices).
• Electronic invoicing software for large companies: must necessarily integrate all functions related to document digitalization, automating the issuance and sending of each single electronic document. Efficiency is the watchword and the programs specifically designed for the largest companies have been created to promote the digitalization of the production, economic, and commercial phases.

For all professionals and companies, 2019 is the year of change: 12 months to start changing not only the way of invoicing, but also the specific approach to the entire production cycle. The advice is to choose among the electronic invoicing programs that best suit the needs of one’s own business and activity, especially based on its size.